Group trips
A group trip planner for the person who got volunteered
One link gives the whole group the same itinerary, the same view of what is booked, and the same answer on who owes who. You stop being the spreadsheet.
Planning a trip alone is a pleasant afternoon. Planning one for eight people is a job — and it always lands on one person, who ends up holding the itinerary in a note, the bookings in their inbox, the budget in a spreadsheet and the decisions in a group chat that nobody reads.
The trip is not the hard part. The coordination is. So this is built around the three things that actually go wrong with a group: everyone holding a different version of the plan, nobody knowing what is really booked, and the money being settled from memory three weeks after everyone got home.
The three failures, and what answers them
Every group trip fails in at least one of these ways. Most fail in all three.
Everyone has a different version of the plan
A PDF is out of date the moment it is sent and a group chat is not a plan. Here there is one itinerary, everyone on the link can change it, and changes appear for everybody with a name against them.
Nobody knows what is actually booked
Every item is either a suggestion or a booking with somebody's name on it. "Is Saturday sorted?" becomes a thing people answer by looking, rather than by asking the organiser.
The money is settled from memory
Log what people pay as it happens, split each cost between the people it was for, and the trip works out the shortest set of transfers that squares everyone off.
And one nobody else handles: what the group can eat
State the dietary requirements once and every restaurant is checked against what the venue actually publishes. Where nothing could be verified, the card says "not checked" rather than quietly implying it is fine.
How it works
Four questions in, a whole trip out, then the group takes over.
- 1
Answer four questions
Where, when, who with, and anything the group cannot eat. That last one is the whole point — it is the difference between a plan and a list of the top ten restaurants in a city.
- 2
Watch it build
Day one lands in seconds and the rest fill in behind it. A city nobody has planned before takes longer, and the app says so rather than hiding it behind a spinner.
- 3
Send the link
Everyone who opens it can change anything — swap a restaurant, vote a museum down, move an afternoon. Changes appear for the whole group, attributed by name.
- 4
Book the parts worth booking
Activities link straight through to the supplier for your dates and party size. Mark them booked and the rest of the group can see it. Restaurants stay suggestions, because a table for twelve is a phone call.
- 5
Log what people pay
Each cost against whoever paid and whoever it was for. The villa on one person, the boat trip on the six who did it, dinner on everyone who was there.
- 6
Settle up
The trip nets it all off and gives you the shortest set of transfers that squares the group. No spreadsheet, no screenshots, no maths on the flight home.
Planning a particular kind of trip
The admin fails differently depending on the occasion. These go into the specifics.
Stag dos
You are fronting money for people who might not come
Hen dos
The budget gap is real and nobody will name it
Bachelor parties
Everything is on your card
Bachelorette parties
Costs arrive as a surprise, and then it is too late
Ski trips
The money all goes out before anyone travels
Family reunions
One pace does not fit three generations
Big birthday trips
The birthday person ends up organising their own party
Questions people ask
- What does a group trip planner need to do that a normal one does not?
- Three things: let everyone see and change the same plan, make it obvious what is actually booked and what is still an idea, and keep track of who paid for what. A planner that only produces an itinerary leaves the group to handle the two hardest parts in a chat.
- How many people can plan a trip together?
- Up to 20 people on one trip. The plan is designed for four or more, because that is where coordination stops being possible in a group chat, and the party size drives the pricing shown against activities. It rises automatically as people join through the share link.
- Does everyone need an account?
- Yes, to join a trip. Membership is tied to an account so the app knows whose name to put against a change, and so people can come back to the trip later. It takes about twenty seconds and there is nothing to install.
- Can everyone edit, or only the organiser?
- Everyone. There is no owner to transfer and no read-only mode — anyone on the trip can swap a restaurant, move an afternoon or remove something, and every change is attributed by name so the group can see who did what.
- How does it decide what to suggest?
- From four questions: where you are going, when, who with, and anything the group cannot eat. Every answer changes the plan — if a question would not change the itinerary, it does not get asked. Days are built in geographic order with meals at the hours you actually eat and honest travel times between stops.
- Is it free?
- Planning, sharing and splitting are free. Where an activity is booked through a supplier link we may earn a commission from that supplier, which does not change what you pay.
Plan it in about a minute
Four questions — where, when, who with, and anything the group can't eat. You get the whole trip back, day by day, and a link to send the others.
Start planning